Monday, 22 December 2014

A Wedding Rental Checklist

If you’re handling your own wedding, it can be easy to overlook some of the details. Here’s a checklist for your rental company needs.


Not only do you need tables for your guests if you’re having a sit down dinner, but you also want to remember:

  • Cake Table
  • Wedding Party Tables
  • Serving Tables
  • Guest Book Table
  • Gift Tables
  • Table for the DJ

Don’t forget high chairs for children. If you have elderly relatives who may need more comfortable seating, ask the rental company for options.


This includes tablecloths, napkins, and chair covers.


This will vary, depending on your service. Remember to include:

  • Chafing dishes for a buffet
  • Serving utensils
  • Cutlery
  • Glassware
  • Wine or Champagne glassware
  • Plates, bowls, and saucers
A small 20 x 20 foot tent will seat about 40 guests if you’re having a sit-down dinner. The size of your reception area may dictate whether you want two or three small tents or larger ones, like 20 x 40 feet that will seat about 200 guests. Make sure the rental company comes out to the area before setting up to survey the facility. If it looks as if the temperature will be extreme, you can ask your rental company about fans, heaters, or portable air conditioners.

Dance Floor/Stage

Ask your performers what kind of stage they require and how large it should be. The dance floor can be tailored to meet your floor space. Discuss the floor plan with the rental company.

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